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Shopaid.net - Retail Edition |
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General - Selection : |
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Products, Manufacturers, Suppliers, and customers are selected using a unique auto list, with provision to select using the numeric keypad as well as the arrow keys. Wild card search in Autolist - to search for a part of a name |
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Autolist |
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The columns in autolist are customizable. For eg. You can have the phone number displayed in the autolist for selecting the customer |
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VAT |
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VAT and VAT on MRP compliant, Input and Output tax registers can be generated. Annexures as per prescribed formats can be generated |
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Backup |
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Auto-backup of data when the server application is closed. Auto-backup can also be set to the nodes. Backup can be scheduled to happen at specific time intervals |
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Database |
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Database has unique design with live and history tables, to ensure good performance even with high volumes. MSDE for small installation and MS SQL Server for large installations |
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Parameters |
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More than 400 user configurable parameters for setup |
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Columns |
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The columns in any module, bill, purchase, etc are configurable to user needs |
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Appearance |
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The user can set any of the fifteen themes available. The user is also free to choose the font style and size that they are comfortable with. The users will not have to worry about small windows fonts |
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Marquee |
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User defined messages, like products out of stocks, non-moving products, etc can be made to scroll as a marquee, below the menu bar |
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The scroll/blink and colours are options that the user can define themselves |
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Users |
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User level, module level, transaction level security - Groups are created based on user roles |
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Audit log |
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Access of every module by a user is tracked |
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Event log |
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Events of importance to the management are recorded in this report |
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Common/Role based settings |
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Parameters/settings in the software setup can be common to all users OR can be configured differently for different user roles. |
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Billing |
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It is possible to create your own bill series. Specific series can be assigned for specific customer also |
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Tracking of stocks in batches to handle multiple MRP products, and stocks with different costs. |
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Barcode selection enabled (EAN/Custom printed bar code) Quick bill save, Save with user defined names & Restore |
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Handle multiple customers at the same time. Allows you to jump to any of the 9 saved bills with just a couple of keystrokes |
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Sales returns made within the same bill, is indicated in a different colour. Ability to lock editing of products already entered in the bill |
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Provision to offer editable/not-editable product level discounts while billing. Multiple modes of payment Cash, Credit-card, Coupon, Cheque and Credit. To view the outstanding in the bill screen itself for the particular customer |
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Quickly add the customer in the bill screen |
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Price Control |
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Two additional rates can be associated with every product, linked to the customer |
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Quotation - Product specific prices for a customer |
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Create rate categories with variations from regular prices and associate them with customers |
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Provision to change price with event log for management |
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Credit control |
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Stop bills based on credit days, credit limit, no. of bills that could be outstanding and the value of each bill |
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Load products automatically |
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Load the products of another bill quickly into a new bill, by just entering the old bill number. |
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View and load from customer's previous purchase history. |
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Quick info |
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Customer purchase history information is readily available while billing |
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Identify customer by code, alternate code, name or phone number |
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Returns |
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Open sales return-Accept returns of any product |
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Return against bill- Accept returns of products already billed to the customer, checking the quantity also |
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While the account is adjusted on entering the return, the stocks can be locked and adjusted later when the stocks are physically brought into the storage locations |
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Incentives |
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Track each bill made by the sales executive. An incentive scheme can also be setup based on the number of customers attended to, sales value etc |
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The bill can be closed on selecting the sales executive by name or by password, so that the information is more authentic. This is more relevant for general/grocery stores |
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Reports |
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Daily,monthly sales reports, Manufacturer wise sales reports, Customer wise sales, Sales executive wise sales, etc |
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Modification |
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Track modifications made to a bill, if allowed. The copies of the bill at various stages are permanently maintained |
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Till operations |
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By entering the opening balance at the till, and carrying out terminalwise, userwise transactions, allows you to track the cash-in-hand in the till at any point of time |
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Till can be declared by the user with detailed denominations, and can be cross-verified by the supervisor/manager for excess/shortages |
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PO |
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Manual PO, PO generation based on Minimum and Maximum stock levels |
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Purchase order generation based on wanted book |
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Partly supplied orders are tracked as child orders (of the parent order) and purchases can be made against them |
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Approval |
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Approval of a temporary order by authorised user to convert to a confirmed purchase order |
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Min-max |
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Auto update of min-max based on sales and number of stock holding days |
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Option of a fixed min-max or a calculated min-max level for order generation |
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Reports |
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Purchase order reports (pending/processed) |
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Order based |
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Easy entry of purchase, GRN generation from purchase orders |
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Columns |
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Supplier specific column arrangement is definable to enable easy entry of purchases |
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Direct |
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Products can be received (if allowed) without a PO |
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Due entry |
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Products not delivered can be marked as due, and tracked later when delivered by the supplier |
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Margins |
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Comparison of current margin against standard, previous margins |
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Returns |
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Return of stocks, with valuation on cost/MRP |
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Reports |
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Purchase reports, GRN Copies, Returns - Datewise, Supplierwise |
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Modification |
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Track modifications made to a GRN, if allowed. The copies of the GRN at various stages is permanently maintained |
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Multiple locations |
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Stocks can be stored at multiple locations within a single premises and tracked independently. Multiple sale points within the same premises can be handled in a single installation |
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Storage Rack |
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Within a location, the racks where the products are placed are numbered/identified, and used for picking the products easily |
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Stock Adjustments |
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Discrepancies between physical and system stock can be corrected. A voucher can be generated for the same |
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Reasons can be associated with the stock adjustments |
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Reports |
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Expiry, Non-moving, Age Analysis, Temporary stock, Stock reports, Stock value, Stock & sales, Nil Stock, Price list, Location stock, Stock movement, Locked batches, Top products, Top Customers, Top Manufacturers, View saved files, and more reports |
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Repack |
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Repack module use to split the whole bag and repack to various kind of packet |
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Adjustment |
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Adjustment of products (given by the supplier) can be at purchase price or at MRP |
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Payables |
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Payments by cash, cheque, Provision for short/excess |
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Selective adjustment with a few clicks or manual entry of payment amount |
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Supplier ledger, Payments made, Bills payables reports, Ageing analysis |
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Manage multiple banks and cheque books |
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Cheque printing module, Track cheques issued (Optional) |
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Option of bill-to-bill or On Account adjustments |
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Receivables |
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Payments by cash, card, cheque, Provision for short/excess |
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Print bank challan, track post dated cheques received |
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Option of bill-to-bill or On Account adjustments |
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Selective adjustment with a few clicks or manual entry of payment amount |
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Cheque printing |
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Design your own cheque leaf within the application |
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Issue printed cheques to suppliers, for accuracy and better reputation |
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Cashier Module |
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Cashier can track the receipts for the sales bills from customers at his computer |
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Petty cash expenses can also be maintained within the same module |
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Interface |
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Easy, Simple, just like Tally |
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Reports |
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Day book, Trial balance, P&L, Balance sheet |
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Entries |
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Drill down features allows entries to be easily modified |
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Integrated |
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Financial accounting is well integrated with the inventory modules for a complete solution |
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User definable settings |
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Customize the columns to view/print for any report in the software |
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The font size in print outs can be different for different columns |
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Menu search option |
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Print settings |
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Can set header, footer, messages for any report, print specific pages, alignment options.* The display columns can be different from the columns on the print-outs |
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Multiple display and print settings are possible |
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Export |
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All reports can be exported to xml, excel and txt formats |
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Drill down |
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Click on the day on monthly sales report and view the daily sales, click on the bill and view the bill. This feature is there in most reports |
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Email |
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Email a report directly. Schedule email of statements to the management |
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Category reports |
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Category/Sub-category report with user definable columns |
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Queries |
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User can define and save their queries to generate reports on data |
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Margins |
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Daily billwise margins, Mfrwsie/customerwise/productwise earnings |
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Control reports |
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Know our Gross Profit any time, considering Opening stocks, Purchases, Sales, Closing Stocks accurately |
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Know the status of your organization in a single report, including a summary of your payables and receivables |
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Paper save options |
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All reports can be designed to print in the paper side-by-side, to save paper. There could be two or three blocks based on the content |
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Manager |
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Assign any computer to any printer, document specific printer assignments |
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Design |
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Design your own formats for bill, grn, returns etc |
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Multiple formats |
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Design and save multiple formats for the various documents |
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Address Label Printing |
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Customer, Product, Vendor wise address label printing for mailers |
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Storage label printing |
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Printing of sticker labels with product names for use in shelves or storage boxes |
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Barcode formats |
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Multiple formats of barcodes can be set in the software. For eg., a separate format for repacked products is needed, when compared to finished products |
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Custom formats |
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The formats can be set as required within the application |
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Generation options |
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The labels can be generated from multiple input documents, which are (i) GRN Number Wise (ii) Delivery challanwise, (iii) Individual Productwise, (iv) Repack, (v) Transfer out wise and (vi) Purchase order |
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Loyalty program |
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Points can be accrued on purchases, based on the sale value for a point set. Similarly, redemption of points is possible, with again the redemption value for a point set |
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Inactive customers |
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Tracking inactive customers by the last date of purchases |
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Repeat purchases |
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Can track the repeat purchases of customers and store it. Can be retrieved easily the next time for a better customer experience |
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Customer orders |
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Customer orders can be placed at the outlet, and the billing can be done against these orders |
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SMS Module (Optional) |
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SMSes can be sent to customers for their birthdays/anniversaries etc with the SMS module. A GSM modem or a specific mobile phone can be used or SMSes can be sent from internet gateways too |
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Snap shot creation |
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Before physical stock count, snap shot for a particular location, brand, manufacturer, supplier, category can be created. This is used to compare later and effect adjustments as necessary |
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Entry module |
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Either the products can be scanned directly in, or the products selected and then the quantity entered, for the stocks |
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Recheck |
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Once the entries are made, it is possible to compare against the snapshot and throw exceptions, where the stocks are different. The ReCheck can be done by another executive to ensure accuracy in counting |
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Confirmation and Adjustment |
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Once the entries are confirmed, the stock adjustments are automatically made for the discrepancies. The entire process could go on for more days too, as it may take some time to finish the entries |
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Creation of groups |
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Products that can be converted form one to the other is grouped together to avoid mistakes |
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Transactions and wastage |
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Bulk products can be converted into smaller sized products and the wastages can also be tracked, for each of the transaction |
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