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Shopaid.net - Distributors Edition |
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General - Selection : |
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Products, Manufacturers, Suppliers selected using a unique auto list, with provision to select using the numeric keypad as well as the arrow keys, Wild card search in Autolist - to search for a part of a name |
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Autolist |
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The columns in autolist are customizable. For eg. You can have the phone number displayed in the autolist for selecting the customer |
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VAT |
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VAT and VAT on MRP compliant, Input and Output tax registers can be generated |
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Backup |
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Auto-backup of data when the server application is closed |
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Backup can be scheduled to happen at specific time intervals |
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Database |
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Database has unique design with live and history tables, to ensure good performance even with high volumes |
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Parameters |
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More than 400 user configurable parameters for setup |
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Columns |
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The columns in any module, bill, purchase, etc are configurable to user needs |
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Users |
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User level, module level, transaction level security - Groups are created based on user roles |
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Audit log |
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Access of every module by a user is tracked |
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Event log |
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Events of importance to the management are recorded in this report |
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Multiple modes |
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Receive orders over the phone from the customer, from the sales representative, thru a mobile device or thru the web-site (Pharma Network members only) |
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Stock |
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Order module shows the stock, but does not restrict the order quantity based on the stock, as the order could be processed after procurement of the stocks |
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Billing |
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It is possible to create your own bill series. Specific series can be assigned for specific customers also |
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Automatic batch selection, if required quantity is not available in one batch, OR select the batch and then enter the quantity |
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Two additional rates can be associated with every product, linked to the customer |
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Quotation - Product specific prices for a customer |
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Create rate categories with variations from regular prices and associate them with customers |
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Margin based pricing for customers. Based on slabs of margins, the discounts to the customers would vary, with the sale prices not being changed |
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Quick bill save, Save with userdefined names & Restore |
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Allows handling of multiple customers at the same time |
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Provision to change price with event log for management |
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Free schemes/free quantity tracking and control/free schemes validity period |
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Cannot bill expiry, Can prevent sales of short expiry products also |
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Identify customer by code, alt.code, name or phone number |
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Unbilled DCs, Unadjusted sales returns, credit/debit notes are automatically prompted while billing the customer, to be adjusted/billed |
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Credit control |
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Stop bills based on credit days, credit limit, no. of bills that could be outstanding and the value of each bill |
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DC |
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Can raise a DC and adjusted it later in bill. It is possible to choose the DC to bill, if there are more than one DC to be billed |
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Quick info |
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Customer outstanding, Pending cheques, Customer purchase history, Product purchase history information is readily available while billing |
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Returns |
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Open sales return, Return against bill, Return within the bill |
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Returns can be kept pending to get adjusted in further bills, or can be credited directly to the customer account |
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While the account is adjusted on entering the return, the stocks can be locked and adjusted later when the stocks are physically brought into the storage locations |
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Comissions |
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Sales rep. comissions based on collections or sales adjusting for over due bills etc |
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Reports |
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Daily,monthly sales reports, Manufacturer wise sales reports |
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Customer wise sales, SalesRep wise sales, etc |
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Modification |
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Track modifications made to a bill, if allowed. The copies of the bill at various stages are permanently maintained |
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PO |
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Manual PO, PO generation based on Min Max |
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Approval |
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Approval of a temporary order by authorised user to convert to a confirmed purchase order |
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Min-max |
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Auto update of min-max based on sales and number of stock holding days |
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Option of a fixed min-max or a calculated min-max levels for order generation |
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Order based |
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Easy entry of purchase, GRN generation from purchase orders |
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Columns |
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Supplier specific column arrangement is definable to enable easy entry of purchases |
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Direct |
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Products can be received (if allowed) without a PO |
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Margins |
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Comparison of current margin against standard, previous margins |
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Transit |
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Invoices in transit are entered and converted to GRN on physical receipt of goods |
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PO Based Transit |
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The transit entries could also be against a purchase order raised to the supplier |
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Expiry |
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Alert on receipt of short expiry goods |
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Returns |
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Return of stocks, with valuation on cost/MRP |
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Reports |
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Purchase reports, GRN Copies, Returns - Datewise,supplierwise |
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Modification |
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Track modifications made to a GRN, if allowed. The copies of the GRN at various stages is permanently maintained |
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Picklist |
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Location assignment within the stores/godown specific to a division |
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Generation and tracking delivery of stocks thru picklist |
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Stock Adjustments |
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Discrepancies between physical and system stock can be corrected productwise |
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Brief |
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Single key press for product brief - on stock, sales, statistics, etc |
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Locations |
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Stocks can be held and managed and held at multiple locations within a single installation |
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Reports |
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Expiry, Non-moving, Age Analysis, Temporary stock, Stock reports, Stock value, Stock & sales, Nil Stock, Price list, Productwise Customer, Manufacturer-wise Customer, Location stock, Stock movement, Batch-wise stock movement, Locked batches, Top products, Top Customers, Top Division, View saved files, and more reports... |
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Drug info |
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Know the equivalents, drug composition of products |
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Payables |
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Payments by cash, cheque, Provision for short/excess |
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Selective adjustment with a few clicks or manual entry of payment amount |
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Supplier ledger, Payments made, Bills payables reports, Ageing analysis |
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Manage multiple banks and cheque books |
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Cheque printing module, Track cheques issued (Optional) |
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Option of bill-to-bill or On Account adjustments |
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Receivables |
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Selective adjustment with a few clicks or manual entry of payment amount |
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Payments by cash, card, cheque, Provision for short/excess |
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Print bank challan, track post dated cheques received |
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Option of bill-to-bill or On Account adjustments |
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Interface |
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Easy, Simple, just like Tally |
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Reports |
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Day book, Trial balance, P&L, Balance sheet |
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Entries |
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Drill down features allows entries to be easily modified |
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Integrated |
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Financial accounting is well integrated with the inventory modules for a complete solution |
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User definable settings |
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Customize the columns to view/print for any report in the software |
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Print settings |
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Can set header, footer, messages for any report, print specific pages, alignment options |
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Export |
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All reports can be exported to xml, excel and txt formats |
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Drill down |
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Click on the day on monthly sales report and view the daily sales, click on the bill and view the bill. This feature is there in many reports |
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Email |
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Email a report directly. Schedule email of statements to sales representatives etc |
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Control report |
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Gives the complete status with profitability for a specific month |
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Daily summary |
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Dashboard gives you the current day/month performance |
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Category reports |
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Category/Sub-category report with user definable columns |
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Queries |
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User can define and save their queries to generate reports on data |
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Margins |
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Daily billwise margins, Mfrwsie/supplierwise/productwise earnings |
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Manager |
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Assign any computer to any printer, document specific printer assignments |
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Design |
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Design your own formats for bill, grn, returns etc |
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Multiple formats |
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Design and save multiple formats for the various documents |
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Stocks |
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Expired/damaged goods received from customers are maintained in a separate master, different from the saleable stocks master |
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Acknowledge |
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It is possible to raise credit note immediately or just acknowledge receipt and adjust later |
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Verify |
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Verification of purchases made from the organization possible before acceptance |
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Rejection |
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Rejected goods are also printed in the acknowledgement for transparency in operations |
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Adjustment |
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Credit notes can be raised or an MRP-MRP adjustment can be made for the stocks |
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Masters |
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All additions and corrections to products, free schemes, customers are synchronized with the remote database, which updates the handheld devices |
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Orders |
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Sales rep can take orders and transmit it to the remote database, which later moves to the database at the distribution center |
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Customer info |
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Sales, Outstanding, cheque details, return/credit note status can also be made available on the handheld, if necessary |
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Stock info |
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Availability of the product, if necessary, can also be indicated in the handheld |
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